What does Ping Ledger do?

Ping Ledger is an accounting integration bridge. It receives invoice and quote data from your app, platform, or email inbox, and creates draft records in Xero — handling OAuth, contact resolution, tax mapping, and attachments along the way.

Who is Ping Ledger designed for?

Businesses and developers who need to get accounting data into Xero but don’t want to build and maintain a full Xero API integration. This includes apps built on AI app builders, no-code platforms, and custom business software.

Can I connect my app to Xero without building an API integration?

Yes. Ping Ledger acts as the bridge — your app sends invoice data to Ping Ledger’s endpoint, and Ping Ledger handles the Xero API, OAuth, tax mapping, and draft creation. You don’t need to implement or maintain Xero API integration code.

What types of records can Ping Ledger send to Xero?

Ping Ledger currently supports invoices and quotes. Each can include line items, contact details, account codes, tax types, and PDF attachments. Records are posted as drafts in Xero for review before approval.

Does Ping Ledger store my Xero credentials securely?

Yes. Each client connects their own Xero organisation via OAuth 2.0. Access tokens, refresh tokens, and API keys are stored encrypted and never exposed client-side. Each client’s data is isolated using row-level security.

Is Ping Ledger affiliated with Xero?

No. Ping Ledger is an independent integration tool that uses Xero’s public API. It is not affiliated with, endorsed by, or officially partnered with Xero.

Xero integration bridge

Connect your app to Xero.

Ping Ledger is the bridge between your application and Xero. Send invoices and quotes from your app, platform, or inbox — we handle the Xero API, OAuth, tax mapping, and draft creation for you.

See how it works

Works with any app, email inbox, and Xero organisation — no Xero API integration to build or maintain.

Your app or inbox

Invoices & data

Ping Ledger

Parse & map

Xero ledger

Drafts + PDFs

Each line mapped to the right contact, account code and VAT

Three capabilities. One clean ledger.

Everything between your data source and a posted invoice, handled.

Ingestion

Email or API ingestion
CSV and PDF captured
Any app, any format

Mapping

Contacts matched or created
VAT labels to Xero codes
Line items grouped per invoice

Sync

Drafts posted to Xero
Attachments included online
Retries and failure alerts

How it works

Two flows: getting a transaction in, and bouncing back from a failure.

Sending a transaction

1Your app or inbox sends invoice data to Ping Ledger — via API or email.
2We parse the rows and resolve the contact in Xero.
3Each line maps to the right account code and tax type.
4A draft invoice posts to Xero, attachments included.

Recovering a failure

1If a job fails, we log the exact Xero error on the job.
2Your team gets an email alert with the reason.
3Fix the data or the Xero setup, then hit retry.
4The job re-runs from the original source — no re-upload.

For AI app builders

Built your app with AI? Connect it to Xero.

If you’ve built a business application using an AI app builder or no-code platform, you’ve probably hit the same wall: the app works, but getting invoices and accounting data into Xero means building a full API integration — OAuth, token refresh, contact resolution, tax mapping, rate limiting, the works.

Ping Ledger is the bridge. Your app sends the data; we handle the Xero side. No need to become a Xero API expert.

See platform integrations

How the bridge works

1Your app sends invoice data to Ping Ledger — via API or email.
2Ping Ledger authenticates with Xero using per-client OAuth.
3Contacts are resolved, tax types mapped, and draft records posted.
4PDFs attach to the online invoice. Failures are flagged with alerts.

Xero integrations for app builders

Built your app on a no-code or AI platform? Ping Ledger provides the bridge to Xero.

Built so nothing slips through

No transaction should ever disappear between source and ledger.

Verified webhooks

Signed inbound requests checked before any job runs.

Per-client Xero OAuth

Each client connects their own Xero org and tenant.

Tax label mapping

Human VAT labels and rates become valid Xero tax codes.

Grouped line items

Multi-row invoices merge by reference into one record.

Attachment forwarding

PDFs ride along and attach to the online invoice.

Rate-limit handling

Per-minute backoff and daily-limit detection, built in.

Full audit trail

Every job, sender and Xero response is retained.

Failure alerts

Email notifications the moment an import fails.

Manual upload bypass

Drop a CSV in the portal when email isn’t an option.

What you get

A managed bridge from source to ledger — set it up once, then let it run.

API or email ingestion of invoice and quote data
Draft invoices and quotes posted to your Xero org
PDF attachments included on the online invoice
A job log with full error detail and one-click retry
Email alerts the moment anything fails

248

Completed

Partial

Failed

WS-0042_invoices.csv

12 records · 3 attachments

completed

EST-0118_quote.csv

1 record · 1 attachment

completed

WS-0043_invoices.csv

9 of 10 · VAT mismatch

partial failure

WS-0044_invoices.csv

Queued from inbox

pending

Security by default

Financial data deserves more than a password and a prayer.

Encrypted secrets

Xero tokens and API keys stored encrypted, never exposed client-side.

Signed webhooks

Inbound signatures verified and timestamped before any job runs.

Per-client isolation

Each client’s data and Xero connection walled off by row-level security.

Resilient retries

Rate-limit backoff and durable retries keep imports from dropping.

Frequently asked questions

What does Ping Ledger do?: Ping Ledger is an accounting integration bridge. It receives invoice and quote data from your app, platform, or email inbox, and creates draft records in Xero — handling OAuth, contact resolution, tax mapping, and attachments along the way.
Who is Ping Ledger designed for?: Businesses and developers who need to get accounting data into Xero but don’t want to build and maintain a full Xero API integration. This includes apps built on AI app builders, no-code platforms, and custom business software.
Can I connect my app to Xero without building an API integration?: Yes. Ping Ledger acts as the bridge — your app sends invoice data to Ping Ledger’s endpoint, and Ping Ledger handles the Xero API, OAuth, tax mapping, and draft creation. You don’t need to implement or maintain Xero API integration code.
What types of records can Ping Ledger send to Xero?: Ping Ledger currently supports invoices and quotes. Each can include line items, contact details, account codes, tax types, and PDF attachments. Records are posted as drafts in Xero for review before approval.
Does Ping Ledger store my Xero credentials securely?: Yes. Each client connects their own Xero organisation via OAuth 2.0. Access tokens, refresh tokens, and API keys are stored encrypted and never exposed client-side. Each client’s data is isolated using row-level security.
Is Ping Ledger affiliated with Xero?: No. Ping Ledger is an independent integration tool that uses Xero’s public API. It is not affiliated with, endorsed by, or officially partnered with Xero.

Stop building Xero integrations from scratch.

Send your invoice data to Ping Ledger and watch clean draft records appear in Xero — attachments included, failures flagged. Request access and we’ll set you up.